👥Team: 42 | ✅ Dones: 9,215

Introduction

Museum Hack is a company that provides unique and creative private tours at museums globally. They have a remote team of 40+ employees and contractors.

Challenge

• With a remote team of just 5-6 originally, there was no central system to track work and communication was scattered.

• Emails and texts were easily lost, causing confusion on project status.

• As team grew to 40+ people, lack of visibility into who does what made onboarding difficult.

• No centralized task tracking system resulting in missed deadlines and duplicated work.

Solution

• Implemented iDoneThis as a daily check-in system for the entire team.

• Setup daily email reminders for team members to share daily progress.

• Within first 3 months, average check-in rate was 75% of team.

• After 6 months, 95% of team was providing daily updates.

Results

• In first year with iDoneThis, revenue increased from $800K to $1.2 million (50% increase).

• Project delivery times decreased by 25% within 4 months.

• Number of duplicated tasks reduced by 30%.

• Onboarding time shortened from 4 weeks to 2 weeks.

• Team grew from 40 to 60+ team members in second year with iDoneThis.

Conclusion

• iDoneThis daily check-in drastically improved remote team management for Museum Hack.

• Increased revenue 50% in first year through better productivity and communication.

• Critical component of successful growth from small to mid-size company.